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PRDV208: Information Management and Processing

Unit 10: Consolidating the Tools of Information Management and Processing   In the final unit of this course, you will further develop your knowledge and skills by incorporating all four office suite tools to create materials for the purpose of guiding a business decision. You will examine how the integration of word-processing, presentation, spreadsheet, and database features can be used to make an organization’s informational and communication materials more effective. This unit will demonstrate how the features and functions associated with all four office suite tools may be integrated to address a business need such as planning, executing, and reporting of a business project involving customer satisfaction and responses. Career growth is important to you and your next large assignment may be just around the corner. For example, your boss may ask you to manage an event for the company, such as an industry conference or any large off-site event that will include both employees and clients. In this case, you will want to know how to manage all of the information required for this event. This course will show you how to structure your information across all of the tools that will maximize use and consistency to make this event a success. You will learn how to pull precise information from one tool and insert it into another. You will learn how to update information in one tool and have the information automatically update across all other tools. Using our example about organizing an event, you will learn how to track the activities of the event and participants and provide valuable information to your boss both during and after the event. All of these new skills will make you a very knowledgeable and valuable employee.

Unit 10 Time Advisory
This unit should take approximately 4 hours to complete.

☐    Subunit 10.1: 0.5 hours

☐    Subunit 10.2: 2 hours

☐    Subunit 10.3: 1.5 hours

Unit10 Learning Outcomes
Upon successful completion of this unit, the student will be able to: - explain how the integration of the four major office suite tools can help inform business decisions and address business needs; - identify the office suite functions that allow for integration and sharing across the four major tools; - describe how to design a word-processing document with integrated presentation, spreadsheet, and database content, as well as perform this task; and - describe how to design a presentation document with integrated word-processing, spreadsheet, and database content, as well as perform this task.

10.1 Why Is Tool Integration Important for Creating Documents to Aid Business Decisions?   There is no better example to illustrate the importance of tool integration for creating a document to aid business decisions than an annual corporate report. These documents represent both the forward strategic direction of the corporation as well as the past performance. The objective is to use words, charts, graphs, and tables to explain past and future activities of the business. To see how effective these documents use these tools, follow the link below to view some recently published annual reports.

  • Reading: AnnualReports.com’s “Annual Corporate Reports” Link: AnnualReports.com’s “Annual Corporate Reports” (PDF)

    Instructions: Please click on the link above and study the five annual reports on the webpage. Click on each company name on the main page, and then select the link to the PDF of the report. You will notice that each document uses a variety of components, such as a combination of words, charts, graphs, and tables, to explain various business conditions. You may click on the right or left arrow on the Annual Reports homepage to view additional annual reports, or use the tabs at the bottom of the page to select an industry or specific company that interests you.

    Studying these reports should take approximately 30 minutes.

    Terms of Use: Please respect the copyright and terms of use displayed on the webpage above.

10.2 The Key Features for Sharing Content across All Four Office Suite Tools   To demonstrate how much you have learned in the previous units, follow the steps below to create a presentation document simply by cutting and pasting information from the website provided.

  • Activity: The Saylor Foundation’s “My Congressional Representation” Link: The Saylor Foundation’s “My Congressional Representation” (PDF)

    Instructions: Please click on the link above and complete this activity. You will use the presentation tool to make a slideshow about your Senators and House Representatives. Please note that if you do not live in the United States, you may still complete the activity by supplementing the information of US Senators and Representatives with your own government officials.

    Completing this activity should take approximately 2 hours.

10.3 The Integration of Word Processing with Presentation, Spreadsheet, and Database Content   *In most cases, word processing and presentation documents are the integration points for business data and information. Information in the form of charts, graphs, and tables can be integrated into a word processing document in order to deliver a more impactful message.  An example is how the US Department of Treasury is using this technique to tell the story of the “TARP: Bank Investment Program”.  These same business artifacts can be inserted into a presentation or uploaded to a website. In order to become effective at integrating these various forms of information, a business analyst must become familiar with how other similar organizations are using these integrated tools. A good practice is to review websites, brochures, and other published documents to stay current on best practices in your industry.

To facilitate your continuous learning, please review the US Government Publication website to see how various state and federal agencies are creating publications by integrating information.*

  • Reading: USA.gov’s “US Government Publications” Link: USA.gov’s “US Government Publications” (HTML)

    Instructions: Please click on the link above and select each of the topics listed below. Review the documents for ideas and examples of how other organizations are preparing information by integrating content.

    Education: Review the “Student Loans: Avoiding Deceptive Offers” (PDF) document for ideas and examples of how other organizations are preparing information by integrating content.
    Consumer Protection: Review the “10 Holiday Tips” (PDF) document for ideas and examples of how other organizations are preparing information by integrating content.
    History: Review the “Our Flag” (PDF) document for ideas and examples of how other organizations are preparing information by integrating content.
    Health: Review the “Recommended Immunizations for Adults” (PDF) document for ideas and examples of how other organizations are preparing information by integrating content.

    Studying these examples of publications should take approximately 1 hour and 30 minutes.

    Terms of Use: Please respect the copyright and terms of use displayed on the webpage above.