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PRDV208: Information Management and Processing

Unit 5: Integration of the Word-Processing and Presentation Tools and Techniques   In this unit, you will examine how the integration of word-processing and presentation tools can be used to make an organization’s informational and communications materials, such as marketing and promotional material, more effective. When you look at a brochure, have you ever wondered why you seem to recognize some of the content, or when you read an interesting article, you seem to recognize some of the words or charts used in the article? This is largely because businesses reuse information from other sources. Material used in a marketing campaign may start out as a new business development report. The content from this report can be reconfigured to create brochures, flyers, billboards, or even web content. This course will show you how to integrate word-processing and presentation tool techniques to produce business products with a variety of usages. You will learn about some common integration features of the word-processing and presentation tools and demonstrate how these tools can be integrated. This unit will conclude by showing you how specific presentation-tool features may be integrated into a word-processing document and how specific word-processing features may be integrated into a presentation.

Unit 5 Time Advisory
This unit should take approximately 2.5 hours to complete.

☐    Subunit 5.1: 0.5 hours

☐    Subunit 5.2: 0.25 hours

☐    Subunit 5.3: 0.25 hours

☐    Activity: 1.5 hours

Unit5 Learning Outcomes
Upon successful completion of this unit, the student will be able to: - identify the tool functions that allow for integration and sharing across the word-processing and presentation tools; - explain why the integration of word-processing and presentation data is used in making business decisions; - describe how to design a word-processing document with integrated presentation data, as well as perform this task; and - describe how to design a presentation document with integrated word-processing data, as well as perform this task.

5.1 The Integration of the Word-Processing and Presentation Tools   - Web Media: YouTube: MHELP2U’s “How to Create PowerPoint Handouts in Microsoft Word” Link: YouTube: MHELP2U’s “How to Create PowerPoint Handouts in Microsoft Word” (YouTube)

 Instructions: Please click on the link above and watch this video
for information on how to create PowerPoint Handouts in Microsoft
Word.  

 Watching this video and pausing to take notes should take
approximately 5 minutes.  

 Terms of Use: Please respect the copyright and terms of use
displayed on the webpage above.
  • Web Media: YouTube: DannyRocksPowerPoint’s “Import a MS Word Outline into PowerPoint” Link: YouTube: DannyRocksPowerPoint’s “Import a MS Word Outline into PowerPoint” (YouTube)

    Instructions: Please click on the link above and watch this video for information on how to import a MS Word Outline into PowerPoint.

    Watching this video and pausing to take notes should take approximately 10 minutes.

    Terms of Use: Please respect the copyright and terms of use displayed on the webpage above.

  • Web Media: YouTube: MrRileyBlog’s “How to Insert a Word Document into PowerPoint” Link: YouTube: MrRileyBlog’s “How to Insert a Word Document into PowerPoint” (YouTube)

    Instructions: Please click on the link above and watch this video for information on how to insert a Word processing document into a presentation document.

    Watching this video and pausing to take notes should take approximately 5 minutes.

    Terms of Use: Please respect the copyright and terms of use displayed on the webpage above.

  • Web Media: YouTube: Atticusr5’s “How to Paste a PowerPoint into Word” Link: YouTube: Atticusr5’s “How to Paste a PowerPoint into Word” (YouTube)

    Instructions: Please click on the link above and watch this video for information on how to paste presentation content into a word processing document.

    Watching this video and pausing to take notes should take approximately 10 minutes.

    Terms of Use: Please respect the copyright and terms of use displayed on the webpage above.

5.2 Why Is Integration of Word-Processing and Presentation Tools Important for Making Business Decisions?   The consolidation and presentation of data is very valuable in making a business decision. Often organizations will use a variety of tools and formats to evaluate business information. These collected artifacts need to be consolidated in a representative fashion that will tell the complete business story. Data/Information integration is the process used to achieve this goal. In the Unit 5 activity, you will post your own ideas about why the integration of word-processing and presentation tools is important to the course discussion board. Take approximately 15 minutes to outline some ideas about why you think this type of integration is important.

5.3 The Key Benefits for Sharing Content across the Word-Processing and Presentation Tools   - Web Media: YouTube: fordummies’ “Sharing Documents between Programs in Office 2010 for Dummies” Link: YouTube: fordummies’ “Sharing Documents between Programs in Office 2010 for Dummies” (YouTube)

 Instructions: Please click on the link above and watch this video
for information on key benefits and features for sharing content
across multiple tools.  

 Watching this video and pausing to take notes should take
approximately 10 minutes.  

 Terms of Use: Please respect the copyright and terms of use
displayed on the webpage above.
  • Activity: The Saylor Foundation’s “PRDV208 Course Discussion Board” Link: The Saylor Foundation’s “PRDV208 Course Discussion Board”

    Instructions: After reviewing the unit materials, please post and respond to the following topics on the course discussion board. Feel free to start your own related posts, and respond to other students’ postings as well.

 1.    Think of a situation in which you have had to or in which you
might have to integrate word-processing and presentation tools.
Describe how you used these tools.  
 2.    Why do you think the integration of word-processing and
presentation tools is important for business decision-making?  

 This activity should take approximately 1 hour and 30 minutes.