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PRDV208: Information Management and Processing

Unit 3: Word Processing   This unit will provide you with an overview of the basic functions of word processing and how these functions are used in a business environment. In taking the pre-requisite course PRDV003, you have already learned about the basic tools and functions of word-processing software. This unit will also introduce you to advanced word-processing functions that you can apply in order to meet business requirements, such as the integration of tables, graphs, and pictures. You will study how to incorporate the use of templates, wizards, reuse, and shared content within a word-processing document in order to address specific business needs and problems. You will conclude this unit with a study of effective communication standards.

Unit 3 Time Advisory
This unit should take approximately 3.25 hours to complete.

☐    Subunit 3.1: 1.25 hours

☐    Subunit 3.2: 0.5 hours

☐    Subunit 3.3: 0.5 hours

☐    Subunit 3.4: 0.5 hours

☐    Subunit 3.5: 0.5 hours

Unit3 Learning Outcomes
Upon successful completion of this unit, the student will be able to: - identify the common functions of the word-processing tool; - explain how the word-processing tool and its various functions can be used in a business environment to help inform business decisions; - explain how to design basic word-processing documents using free formats, templates, wizards, and other common word-processing tool functions, as well as perform this task; - describe how to create word-processing documents that integrate content from other word-processing documents, as well as perform this task; - explain how business standards and templates are used; and - explain effective communication standards for word-processing tools.

3.1 Basic Word Processing   3.1.1 Entering and Editing Text   - Reading: Kaplan University: David Ray’s “MS Word 2007: The Basics” Link: Kaplan University: David Ray’s “MS Word 2007: The Basics” (HTML)

 Instructions: Please click on the link above and navigate your way
through this tutorial by clicking on the “next” and “back” buttons.
Please read all of Unit 5 through “MS Word 2007: More Features.”  

 Studying this webpage should take approximately 30 minutes.  

 Terms of Use: Please respect the copyright and terms of use
displayed on the webpage above.

3.1.2 The Use of Templates and Wizards   - Web Media: YouTube: 10minutetrain’s “Working with Templates” Link: YouTube: 10minutetrain’s “Working with Templates” (YouTube)

 Instructions: Please click on the link above and watch this
tutorial about how to use templates in Microsoft Word 2007. It may
help to open a Word document and follow along with the tutorial.  

 Watching this video and pausing to take notes should take
approximately 10 minutes.  

 Terms of Use: Please respect the copyright and terms of use
displayed on the webpage above.
  • Web Media: YouTube: SchoolFreeware’s “Working with Shapes and Drawing Tools” Link: YouTube: SchoolFreeware’s “Working with Shapes and Drawing Tools” (YouTube)

    Instructions: Please click on the link above and watch this tutorial about inserting shapes and using the drawing tool in Microsoft Word 2007. It may help to open a Word document and follow along with the tutorial.

    Watching this video and pausing to take notes should take approximately 15 minutes.

    Terms of Use: Please respect the copyright and terms of use displayed on the webpage above.

  • Web Media: YouTube: 10minutetrain’s “Working with Tables” Link: YouTube: 10minutetrain’s “Working with Tables” (YouTube)

    Instructions: Please click on the link above and watch this tutorial on how to create, edit, and format tables in Microsoft Word

    1. It may help to open a Word document and follow along with the tutorial.

    Watching this video and pausing to take notes should take approximately 10 minutes.

    Terms of Use: Please respect the copyright and terms of use displayed on the webpage above.

  • Web Media: YouTube: Lynda.com’s “How to Create List Styles” Link: YouTube: Lynda.com’s “How to Create List Styles” (YouTube)

    Instructions: Please click on the link above and watch this tutorial to learn how to create list styles in Microsoft Word 2007. It may help to open a Word document and follow along with the tutorial.

    Watching this video and pausing to take notes should take approximately 15 minutes.

    Terms of Use: Please respect the copyright and terms of use displayed on the webpage above.

3.2 How Word Processing Can Be Used in a Business Environment?   3.2.1 Documenting Business Operations   - Web Media: YouTube: DesktopPublishingBusiness’ “Make a Flyer Using Word” Link: YouTube: DesktopPublishingBusiness’ “Make a Flyer Using Word” (YouTube)

 Instructions: Please click on the link above and watch this video
to learn about making a flyer for an organizational event by using
word processing software.  

 Watching this video and pausing to take notes should take
approximately 15 minutes.  

 Terms of Use: Please respect the copyright and terms of use
displayed on the webpage above.

3.2.2 Correspondence and Communications   - Web Media: YouTube: DemoTrainer’s “Make Documents Look Great” Link: YouTube: DemoTrainer’s “Make Documents Look Great” (YouTube)

 Instructions: Please click on the link above and watch this video
to learn about professionally formatting and styling a Microsoft
Word 2007 document.  

 Watching this video and pausing to take notes should take
approximately 10 minutes.  

 Terms of Use: Please respect the copyright and terms of use
displayed on the webpage above.
  • Web Media: YouTube: Explania’s “How to Give a Professional Look to Your Document?” Link: YouTube: Explania’s “How to Give a Professional Look to Your Document?” (YouTube)

    Instructions: Please click on the link above and view this video to learn how to make a Microsoft Office document look professional, particularly in creating headers and footers, developing a cover page, and designing a table of contents.

    Watching this video and pausing to take notes should take approximately 5 minutes.

    Terms of Use: Please respect the copyright and terms of use displayed on the webpage above.

3.3 Integrating Content into a Word-Processing Document   - Web Media: YouTube: ShortcutQueen’s “Create a Newsletter” Link: YouTube: ShortcutQueen’s “Create a Newsletter” (YouTube)

 Instructions: Please click on the link above and view this video to
learn how to create a newsletter, using Microsoft Word.  

 Watching this video and pausing to take notes should take
approximately 15 minutes.  

 Terms of Use: Please respect the copyright and terms of use
displayed on the webpage above.
  • Web Media: YouTube: Explania’s “Captions and Cross-References” Link: YouTube: Explania’s “Captions and Cross-References” (YouTube)

    Instructions: Please click on the link above and view this video, which demonstrates how to use captions and cross-references in Word 2007/2010.

    Watching this video and pausing to take notes should take approximately 15 minutes.

    Terms of Use: Please respect the copyright and terms of use displayed on the webpage above.

3.4 Business Standards and Templates   3.4.1 Reuse   - Web Media: YouTube: ShortcutQueen’s “Use Microsoft Word to Create a Newsletter” Link: YouTube: ShortcutQueen’s “Use Microsoft Word to Create a Newsletter” (YouTube)

 Instructions: Please click on the link above and view this video to
learn how to create a newsletter by reusing and integrating content
from other documents previously produced.  

 Watching this video and pausing to take notes should take
approximately 15 minutes.  

 Terms of Use: Please respect the copyright and terms of use
displayed on the webpage above.

3.4.2 Shared Content   - Web Media: YouTube: Explania’s “How to Make a Calendar” Link: YouTube: Explania’s “How to Make a Calendar” (YouTube)

 Instructions: Please click on the link above and view this video to
learn how to use templates to create a calendar in Microsoft Word.  

 Watching this video and pausing to take notes should take
approximately 5 minutes.  

 Terms of Use: Please respect the copyright and terms of use
displayed on the webpage above.
  • Web Media: YouTube: Explania’s “How to Make a Brochure in a Word Document” Link: YouTube: Explania’s “How to Make a Brochure in a Word Document” (YouTube)

    Instructions: Please click on the link above and view the video to learn how to create a brochure, using a Microsoft Office Word document.

    Watching this video and pausing to take notes should take less than 10 minutes.

    Terms of Use: Please respect the copyright and terms of use displayed on the webpage above.

3.5 Effective Communication Standards   3.5.1 How to Connect with Your Audience   - Reading: Massachusetts Institute of Technology OpenCourseware: Professor Neal Hartman’s Advanced Managerial Communication: “Communication Style” Link: Massachusetts Institute of Technology OpenCourseware: Professor Neal Hartman’s Advanced Managerial Communication: “Communication Style” (PDF)

 Instructions: Please click on the link above, select the link
titled “Communication Style” to download the PDF, and study the
entire presentation (13 pages) for an overview of effective
communication standards.  

 Reading these notes should take approximately 15 minutes.  

 Terms of Use: Please respect the copyright and terms of use
displayed on the webpage above.

3.5.2 Best Practice Techniques for Business Communication   - Reading: Massachusetts Institute of Technology OpenCourseware: Professor Neal Hartman’s Advance Managerial Communication Lecture Notes: “Persuasive Presentations with Q and A” Link: Massachusetts Institute of Technology OpenCourseware: Professor Neal Hartman’s Advance Managerial Communication Lecture Notes: “Persuasive Presentations with Q and A” (PDF)

 Instructions: Please click on the link above, select the link
titled “Persuasive Presentations with Q and A” to access the PDF,
and study the entire presentation (13 pages) for an overview of
effective communication standards.  

 Reading these notes should take approximately 15 minutes.  

 Terms of Use: Please respect the copyright and terms of use
displayed on the webpage above.