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PRDV208: Information Management and Processing

Unit 1: Introduction to Information Management and Processing   The first unit of this course introduces you to the concept of information management and processing and gives you an idea of the techniques that are typically used for analysis and decision-making in a business environment. In this unit, you will learn how information management and processing drives the selection of particular tools used to solve business problems such as effective communication, business and financial planning, and business analysis and reporting. Have you ever wondered or been asked to explain information as it is related to business? Or, have you ever been asked to identify the difference between data and information? This course will provide you with the answers to such questions that you may use in real-life situations. For example, during an interview you may be asked about the office suite of tools used by your previous organization. Instead of just saying we used brand X, you can talk about specific products that are common across all office suite tools. In the same interview, you will be able to explain how these tools can be used effectively in any business environment and perhaps give an example of how you would use the tools for this new position. The tools used in this course are the standard office suite tools (Microsoft Office Suite or compatible suites) that most companies use.

Unit 1 Time Advisory
This unit should take approximately 3 hours to complete.

☐    Subunit 1.1: 1.25 hours

☐    Subunit 1.2: 1.25 hours

☐    Subunit 1.3: 0.5 hours 

Unit1 Learning Outcomes
Upon successful completion of this unit, the student will be able to: - define the term information as it is used in the context of a business environment; - define the concept of information management and processing in a business environment; - identify and describe the differences between information and data; - identify how data is turned into information; - identify the software tools most commonly used in information management and processing; and - identify how each tool of information management and processingtypically is used in a business environment.

1.1 What Is Information Management and Processing?   1.1.1 What Is Information?   1.1.1.1 What Is the Difference between Information and Data?   - Reading: The Open University’s An Introduction to Data and Information: “Section 3.3: Data and Information” Link: The Open University’s An Introduction to Data and Information: “Section 3.3: Data and Information” (HTML)

 Instructions: Please click on the link above, and read “Section
3.3: Data and Information” to learn about the distinctions between
data and information as well as how people go through the process of
turning data into information. Focus on the example, and make sure
you answer the questions at the end of the webpage. You may click on
“Reveal Answer” to check your response against the one provided.  

 Reading this section and completing the examples should take
approximately 20 minutes.  

 Terms of Use: Please respect the copyright and terms of use
displayed on the webpage above.

1.1.1.2 How Is Data Turned into Information?   - Reading: The Open University’s An Introduction to Data and Information: “Section 3.4 What Has Any of This to Do with Computers?” Link: The Open University’s An Introduction to Data and Information: “Section 3.4 What Has Any of This to Do with Computers?” (HTML)

 Instructions: Please click on the link above, and read “Section
3.4: What Has Any of This to Do with Computers” to learn about how
data is turned into information. Focus on studying the example
provided, and make sure you answer the question at the end of the
webpage. You may click on “Reveal Answer” to check your response
against the one provided.  

 Reading this section and completing the example should take
approximately 20 minutes.  

 Terms of Use: Please respect the copyright and terms of use
displayed on the webpage above.

1.1.2 What Is Information Management?   - Web Media: YouTube: Brian Yin, Abby Saulon, Pattiya Mahapasuthanon, and Johnson Zhang’s “Information Management” Link: YouTube: Brian Yin, Abby Saulon, Pattiya Mahapasuthanon, and Johnson Zhang’s “Information Management” (YouTube)

 Instructions: Please click on the link above, and watch this video
for an overview of information management.  

 Watching this video and pausing to take notes should take
approximately 10 minutes.  

 Terms of Use: Please respect the copyright and terms of use
displayed on the webpage above.

1.1.3 What Is Information Processing?   - Reading: The Open University’s Storing and Processing Information: “The Technological Components of an Information System” Link: The Open University’s Storing and Processing Information: “The Technological Components of an Information System” (HTML)

 Instructions: Please click on the link above, and read this section
titled “The Technological Components of an Information System” in
its entirety. You may attempt the activity at the end of the
webpage; click on “Reveal Discussion” for a sample response to the
questions.  

 Reading this section and completing the activity should take
approximately 25 minutes.  

 Terms of Use: Please respect the copyright and terms of use
displayed on the webpage above.

1.2 How Is Information Used in a Business Environment?   - Reading: The Open University’s Finding Information in Business and Management: “Section 4: Evaluating Business and Management Information on the Internet” Link: The Open University’s Finding Information in Business and Management: “Section 4: Evaluating Business and Management Information on the Internet” (HTML)

 Instructions: Please click on the link above, and read the
“Evaluating Business and Management Information” section. Make sure
to click on the “Next” link at the bottom of each webpage to read
all 8 webpages. Attempt the activities in these sections. You may
click on “Reveal Answer” to check your response against the one
provided. This reading uses the mnemonic device with the acronym
PROMPT to help you remember aspects of the quality of information:
presentation, relevance, objectivity, method, provenance, and
timeliness.  

 Reading this section and completing the activities should take
approximately 30 minutes.  

 Terms of Use: Please respect the copyright and terms of use
displayed on the webpage above.
  • Reading: The Open University’s Finding Information in Business Management: “Section 5: Organizing Your Information” Link: The Open University’s Finding Information in Business Management: “Section 5: Organizing Your Information” (HTML)

    Instructions: Please click on the link above, and read the “Organizing Your Information” section. Make sure to click on the “Next” link at the bottom of each webpage to read all 9 webpages. Attempt the activities provided in these sections. You may click on “Reveal Answer” to check your response against the one provided. This reading addresses the importance of organizing information as well as tips on how to do so effectively.

    Reading this section and completing the activities should take approximately 45 minutes.

    Terms of Use: Please respect the copyright and terms of use displayed on the webpage above.

1.3 The Tools Most Commonly Used for Information Management and Processing in a Business Environment   1.3.1 The Office Suite   Microsoft (MS) Office is the standard office suite used in the business environment. MS Office is a proprietary software package, and it is possible that you as well as some organizations may not have the complete suite of Microsoft Office tools. There are several open source office suite tools that are free and provide the same functionality as the MS Office Suite. The next few sub-subunits describe an open source office suite and its functionality that can be used in place of MS Office Suite. You may download LibreOffice for free by following the directions linked here.

1.3.1.1 Word-Processing Software   - Reading: LibreOffice Writer: “A Word-Processor for Every Kind of Document” Link: LibreOffice Writer: “A Word-Processor for Every Kind of Document” (HTML)

 Instructions: Please click on the link above, and read this webpage
to learn about this word-processing software, LibreOffice.  

 Reading this webpage should take approximately 5 minutes.  

 Terms of Use: Please respect the copyright and terms of use
displayed on the webpage above.

1.3.1.2 Presentation Software   - Reading: LibreOffice Impress: “Produce Convincing Presentations” Link: LibreOffice Impress: “Produce Convincing Presentations” (HTML)

 Instructions: Please click on the link above, and read this webpage
to learn about LibreOffice’s presentation software.  

 Reading this webpage should take approximately 5 minutes.  

 Terms of Use: Please respect the copyright and terms of use
displayed on the webpage above.

1.3.1.3 Spreadsheet Software   - Reading: LibreOffice’s Calc: “A Spreadsheet That Meets Any Need” Link: LibreOffice’s Calc: “A Spreadsheet That Meets Any Need” (HTML)

 Instructions: Please click on the link above, and read this webpage
to learn about LibreOffice’s spreadsheet software.  

 Reading this webpage should take approximately 5 minutes.  

 Terms of Use: Please respect the copyright and terms of use
displayed on the webpage above.

1.3.1.4 Database Software   - Reading: LibreOffice’s Base: “A Powerful Manager for All Databases” Link: LibreOffice’s Base: “A Powerful Manager for All Databases” (HTML)

 Instructions: Please click on the link above, and read this webpage
to learn about LibreOffice’s database software.  

 Reading this webpage should take approximately 5 minutes.  

 Terms of Use: Please respect the copyright and terms of use
displayed on the webpage above.

1.3.2 Shareware Office Suites   - Reading: LibreOffice: “Features” Link: LibreOffice: “Features” (HTML)

 Instructions: Please click on the link above, and read this webpage
for an overview of the benefits of the LibreOffice Suite.  

 Reading this webpage should take approximately 5 minutes.  

 Terms of Use: Please respect the copyright and terms of use
displayed on the webpage above.